The average organization’s printing situation is often pretty scattered. You have a handful of giant printers in the mailroom, copy room or sales area. Those are usually the community printers. The boss, human resources and accounting each have their own printers, and there’s probably one or two fancy color printer for sales presentations.Read More >>
These printers probably come from different manufacturers, which means they have different kinds of toner, different lifecycles, different warranties, different people to call for service and support, and about 100 different ways to fix paper jams.
How much printing is done on each machine? Who is doing the printing? What are your operational expenses for each printer? How many different people are you billing for printing services and equipment, and how much?
Organizations that operate this way usually can’t answer these questions. And when you can’t answer these questions, you’re probably paying more than you should for printing. You can’t manage what you don’t understand.
Managed Print Services (MPS) help you save money by analyzing and optimizing printer-related processes and expenses. MPS monitors and measures print volume, paper usage, toner usage and error messages, all of which can save you money.
For example, with MPS, your printer doesn’t become useless while you wait for new toner, and you don’t have to keep a stockpile of toner cartridges on hand. When toner reaches a certain point, your office manager or print supplier is alerted so a new cartridge arrives before you run out. This can usually be done manually or automatically.
Managed Print Services also helps to enforce company printing policies by keeping track of exactly who is printing what on each printer. This is how you catch the lazy person who wastes toner by printing black and white copies from the fancy color printer because it’s closer to his or her desk. This not only helps you monitor users, but it also helps you rethink your printing policies to make the best possible use of your resources.
As workforces become increasingly mobile and organizations continue to leverage the cloud, managed print services can extend beyond the office walls as well. Just like mobile and the cloud can boost productivity, provide greater flexibility and reduce capital and operational costs, so can managed print services – as long as you choose a provider that can also maintain network security and protect sensitive data.
EZ Office Products partners with Print Command, LLC to help local businesses control printing costs by utilizing a secure, customizable MPS application. We also help you become a more sustainable organization by conserving paper, toner and power consumption, and identifying environmentally friendly products on the market. Let us help you lasso your organization’s printing processes and get your printing costs under control with our MPS program.